Frequently Asked Questions
Q) How will adopting the Morrisby Work Experience Module support the school, and what are the benefits?
For Schools
Streamline work experience
Meet Gatsby requirements
Monitor student engagement
Facilitate choices
Raise aspirations
For Students
Manage work placements
Connect with employers
Enable parent oversight
Engage in the world of work
Reflect on placement success
Fully compliant with the CEC’s Equalex framework, our WEX module saves schools time and stress.
- Simplify administration
- Automate the entire process with digital forms, notifications and a centralised hub for everyone involved.
- Ensure compliance & safeguarding
- The WEX module is aligned with HSE and other safeguarding standards, with clear audit trails for inspections.
- Support all stakeholders
- Students, parents, employers and staff each have tailored access to forms, approvals and guidance at the right stage.
- Enhance employer engagement
- Reduce their administrative burden, provide compliance assurance and let employers focus on delivering meaningful experiences.
- Flexible & scalable
- Easily manages multiple students and placements, supporting both in-person and virtual opportunities.
Q) What are the phases of the Morrisby Work Experience Module
A) There are 3 main phases:
- · Planning – stages 1 – 4
1. Student
2. Employer
3. Parent
4. Coordinator
Note: Reminder emails will be sent to the employer, parent and student one week before the placement starts.
- · Duration of Placement – Stage 5
5. Check-ins – either in person or phone check-in (as many as required)
- · Feedback and reflection – Stage 6-7
6. Employer Feedback
7. Student Reflection
Note: See the Set Up Guide before launching the Work Experience programme in your school. There are important settings that need to be added and changed. These include bespoke messages sent in emails to all parties, etc. Set up Guide can be found here Set Up Guide
Q) How many sections are they in the process and what information is needed in each section?
There are 7 sections in total as detailed below:
Section 1 - Student Information - Student fills in information on Morrisby
Section 2 - Placement Details - Employer follows magic link in email and fills in information
Section 3 - Parental Consent - email sent to parent for approval and information about other medical needs
Section 4 - Coordinator Approval - email sent to coordinator for approval or to ask for more information from either student, employer or both
Section 5 - Check ins - can be added during the duration of the placement. Either in person or telephone checkins can be added with notes and as many as required
Section 6 - Employer Feedback - Employer follows magic email link post placement dates.
Section 7 - Student Reflection - email with link to student to request student to complete their reflection on the placement
Q) What is the difference between the 2 views under the Work Experience Tab in Manager?
A) There are 2 views:
Students, this shows all students who currently have a Morrisby account. Use the filters to view specific groups of students and to find out which students have no placements in planning, one or more placements in planning or placements completed.
Progressions, you can see the placements in progress with the status. Use the filters to see which students are at which stage. You can chase all parties in this area.
Q) How can I launch Morrisby Work Experience?
A) There are various resources available, for example:
· Assembly presentation or a video - Link can be found here Student Assembly / Launch
· Letter To Parents - Template can be found here Parent Letter
· Letter to Students - Template can be found here Student Introduction Letter
· Student Form (what information they need to gather from the employer to add to Morrisby) form can be found here : Student Work Experience Placement Information Form
· Letter to Employers - Template can be found here Employer Letter
More can be found under the Support Widget in Morrisby Manager
Q) What is the outline of the process?
A) All emails are automated:
The student enters the information into Morrisby, including parent/guardian and placement information.
Email is sent to the employer – they complete the necessary information.
Email is sent to the parent/guardian – they complete the necessary information and give consent/ or decline.
Email sent to the coordinator to approve.
The coordinator can request changes from the student/employer or both, or give approval.
One week before placement, reminder emails are sent to all parties.
Check-ins can be recorded during the week of placement.
Once the placement is over, employer feedback and student reflection forms are enabled.
Q) Can the order of the emails be changed?
A) No, all placements follow the same process to reduce the workload of the coordinator.
Q) Can I add a placement on behalf of the student?
A) Yes, if you have the details of the student, employer and parent/guardian, you can add the information to the student account using the Impersonate function.
Q) How often can I chase a response?
A) Reminder emails can be manually sent 5 after the initial email. This is for all emails to employers, students, and parents/guardians. Reminders can then only be sent 2 days after the last chase.
Q) Can the coordinator add in the parent/guardian consent if agreement was given via other channels other than the Morrisby Form?
A) Yes, the link to parent/guardian approval form is available in Morrisby Manager at stage 3 if the parent hasn't yet given approval. This form can be completed by the work experience coordinator if the parent/guardian approves of all aspects of the placement over the phone for example. Firstly, find the student's placement in the Work Experience Tab on Manager then chose Progressions tab.
You can use the filters tab at the top right hand corner to find those placements at the different stages
Select Guardian approval and all placements at this stage will be presented.
Click on the student name, all their placements will be presented.
Select the placement for which you need to complete parental consent. You’ll find the link at the bottom of the section, simply copy it and paste it into your browser to complete the form.
Q) Can you add a custom message for students?
A) Yes, you can add a custom message to students under the settings cog in Morrisby Manager. Select Work Experience, add your text and save. This message will be shown to students when they click ‘Add Placement’ in the Work Experience section. The message will be shown before the students start filling in the placement information. See the Set Up Guide for more details on how to do this. Settings guide can be found here : Set Up Guide
Q) Can you add a custom message for employers?
A) Yes, you can add a custom message to employers under the settings cog in Morrisby Manager. Select Work Experience, add your text and save. This can include links to school policies, information about reporting absences or anything else. This text will be included in the initial email, confirmation email and the one-week reminder. See the Set Up Guide for more details. Set Up Guide
Q) Can you chase employers if they have not filled in the employer form yet?
A) Yes, go to Work Experience > Progressions. Here you can do it one by one or in bulk via the Actions dropdown.
Note: You can only chase after 5 days of the initial email being sent, then every 2 days after that. The system will display the “Chase” button when this function is available.
Q) Can you chase parents if they haven’t responded to the email and clicked the approve placement?
A) Yes, go to Work Experience > Progressions. Here you can do it one by one or in bulk via the Actions dropdown.
Q) Can you request changes to the student form if they have entered information incorrectly?
A) Yes, you can, before you approve the placement, ask for amendments to be made by the student. You can also impersonate the student and amend the information for them if needed.
Q) Can you request changes to the employer form if information about the placement is incorrect or more information is needed?
A) Yes, you can ask the employer to change the information and note what information needs to be amended or included during the Coordinator approval stage. For example, if a risk assessment upload is required. You can also access the form when you open the placement and click on stage 2 (Employer form).
Q) Can I delete or decline a placement before the placement is due?
A) Yes, you can delete the placement at any time, and an automated email will be sent to all three parties, parent, student and employer to advise the placement has been cancelled.
Q) Can I retract approval of the placement?
A) Yes, you can retract approval before the placement starts and request amendments to be made to the forms submitted by the student or the employer.
Q) What happens if the parent/guardian doesn’t give consent?
A) A notification will be sent to the Coordinator. If the parent/guardian changes their mind, they can use their link again or give consent, or the placement can be deleted, and the student can add a new one instead.
Q) What happens if a placement is due to start, but the process isn’t complete?
A) A red clock symbol will appear in the Errors section in Morrisby Manager > Work Experience > Progressions. Links sent to employers or parents will no longer be available. You will not be able to add check-ins or progress the placement to the next stage. It is important that placements are approved ahead of the start date.
Q) Are the student’s objectives shared with the employer?
A) Yes, the student’s objectives are shared with the employer. They are visible in the employer’s form in the Placement Plan section.
Q) What if an email is entered incorrectly by the student?
A) If the email is incorrect and was not delivered or bounced back, a red envelope icon will show in the Errors section in Morrisby Manager > Work Experience > Progressions. If the email was delivered to the wrong person, they will see the coordinator’s email address in the initial and are prompted to get in touch if they were not expecting this email.
Ask the student to log in to Morrisby and update the email address. You can also do this via impersonation. The email will be sent again to the new contact.
Q) Can I amend any information in the forms if added incorrectly?
A) Yes, the Coordinator can amend the forms at any time prior to the placement start date
Q) Can the coordinator amend the information the student enters into the system about the employer before it gets sent to the employer?
A) The email is automatically sent to the employer when the student has submitted the information in Morrisby. If the student form is updated afterwards, the employer will see the most recent version when they use the link from their email.
Q) Does the employer have to fill out the form for each placement?
A) Yes, the employer must fill out the form for each placement separately. If the employer agrees, you can fill the form out on their behalf - this is accessible from a link available under the placement.
If the employer filled out the form once, all other forms sent to the same email address will be pre-filled with the latest added information, which will help speed up the process.
Q) What information does the student need to add on Morrisby?
A) All student information required by Morrisby is available in this form. This can be shared with the students so that they know what information is needed before they log in and add a placement.
Q) For how long is the employer feedback form available?
A) The employer has 28 days from the last day of the placement to submit their feedback. If this is not added in time, the link and form will be disabled.
You can send reminders from Morrisby Manager within that period. You can also use the Skip Employer Feedback function and get the placement into the Complete stage even without the feedback.
Q) What happens if the employer does not have a written health & safety policy or a written risk assessment?
A) The employer can indicate this in the Health & Safety section of the employer’s form. This will be highlighted to the parent/guardian when they review the placement, and it will also be highlighted to the work experience coordinator when they review the placement. If the employer makes changes, they can update their form later on.
